How do you integrate new technologies into your everyday communication and do it with confidence?
Even the best written messages won’t land unless they’re delivered confidently. When it comes to using artificial intelligence it’s not about reinventing the wheel or making it complicated. AI can enable leaders to communicate clearly, concisely, and quickly saving time, creating efficiencies and reducing frustration. Gone are the days of sweating over the perfect phrase, or staring at a blank piece of paper. Here are 5 simple ways that AI can help leaders to communicate with confidence.
Generate Talking Points Leaders have a message to convey through verbal presentations whether it’s one-on-one, in a meeting, speaking to the media, or to a large audience. The first step is to create the message points which may be different depending on the audience. By using the right prompts the messages can be eaily tailored for the audience. Using a program like Chat GPT can offer alternative ideas or considerations to your original question or talking point. Those talking points can then generate slides using a program like Gamma. Creating slides is no longer labor intensive. One cautionary note: If this is a verbal presentation, read everything outloud. Tell Chat GPT to write the presentation for the ear, not the eye. Keep in mind that written language is different from spoken messages. Do not trust AI. You are the only one who can determine whether the contnet sounds conversastional or like everyday language.
Draft Emails and Memos. Emails are not going away and every leader spends a good part of the day constructing and responding to emails.One of the major issues with emails is they’re too long and confusing. AI can assist leaders in formatting emails in the way the listener wants to receive them instead of sending the same email to all recipients. Leaders can direct AI to create a longer version for employees who will execute on a project and a brief overview for higher level leaders.. Emails can also have a customized Call To Action for different audiences. Most importantly, leaders can instruct AI to use a particular tone of voice.
Analyze Sentiment. In keeping with the idea of finding the right tone of a communication, AI can analyze the sentiment to determine reactions of the audience to the message. It does this by machine learning and natural language processing (NLP). It examines words, phrases and structre to determine if they are positive, negative or neutral. It can identify nuances such as sarcasm. It can add tremendous value when creating titles or headlines. There are platforms that will analyze headlines for sentiment and will score them on the amount of engagement it will generate. This can help leaders have confdience that their messages will be read and even acted upon.
Facilitate Brainstorming. AI can organize and categorize brainstorming ideas. This is a feature in Zoom that can be very helpful and instructive. Responses in the chat or given verbally during a Zoom meeting can enable leaders or faciltators to find patterns in the brainstorming ideas.
Provide Translations. We live in a complex and culturally diverse world where many lanugages are spoken.. It’s important to translate ideas simply and clearly and not take for granted that they are understood. Leaders can instruct AI to take content and create an analogy or metaphor. It can also translate lanaguages. If there are non-natives in the meeting , AI can idetify idioms and convert them to every day language definitions.
While there are many more communication scenarios, when practiced consistently, these 5 leadership communication situations will deliver greater impact both internally and externally.
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